Standard Conditions of Hire

For one-off events, such as parties and events, full payment will be required to confirm the booking. Payment will be required within 14 days of the invoice date or before the event, whichever is sooner. See Cancellation section for terms of cancellation.

A refundable deposit is required when paying the balance for parties, social events and discos as determined by The Hub. This will be a minimum of £50 for events finishing before 8pm and £100 for events after 8pm. The Hub reserves the right to request a higher deposit as may be determined at its sole discretion. This will be returned within 7 days after the event following inspection to determine that the premises have been left in a satisfactory condition and no damage has been caused.

In the event that the premises are not left in a satisfactory condition which results in cleaning required to return the premises to the requisite condition prior to the next booking following the event, cleaning costs incurred will be deducted from the deposit at a rate of £15/hour plus any additional damage costs where necessary for any cleaning required prior to 8pm and at a rate of £20/hour plus any additional damage costs where necessary for any cleaning required after 8pm. If it is proposed to make a deduction from a deposit photographic evidence will be taken of any damage or area requiring cleaning and supplied upon request. There is a minimum fee of 1 hour for any cleaning and time thereafter is levied in accordance with the actual time spent.

For regular bookings invoices will be sent monthly in advance with a payment term of 14 days or the invoice date, whichever is sooner. Confirmation of all regular booking dates will be required. Changes or cancellations of bookings will require you to give at least one months notice. Failure to do so may result in charges being applied.

You must not use the premises (including the car park) for any purpose other than that described in the Agreement and must not sub-hire or use the premises or allow the premises to be used for any unlawful or unsuitable purpose or in any unlawful way nor do anything or bring on to the premises anything which might endanger the premises or render invalid any insurance policies covering the premises.

The car park is for the sole use of The Hub and not for public use unless specifically arranged and agreed with The Hub in advance.

Hirers should note there is no direct vehicular access to The Hub front doors, through the gate or across the grass, unless specifically arranged and agreed with The Hub in advance. It should be noted this is highly unlikely to be allowed between October and March or during wet weather. Please take this into consideration when arranging catering and entertainment.

Bookings of the hall can be made in 5 minute increments around the hour. Hirers must assess their setting up, clearing and cleaning time before confirming their booking duration. The hall must be left clean and tidy before the end of their hire duration.

Reports of over-running events will be logged by The Hub and booking duration could be extended or penalised for repeat delays.

Hiring times are as follows:

• Full day hire - 0800hrs - 0000hrs
• Hourly hire - with agreed duration of hire.

Any additional required entry of The Hub for set up or clear up must be booked and agreed in advance. If the next morning is required for clean up following late night bookings, this must be agreed in advance, subject to availability.

You must ensure that any activities for children, young people and other vulnerable adults are only provided by fit and proper persons in accordance with the Safeguarding Vulnerable Groups Act 2006 and any subsequent legislation. When requested, you must provide us with a copy of your Safeguarding Policy and evidence that you have carried out relevant checks through the Disclosure and Barring Service (DBS).

All hirers must read and agree with the Hubs Safeguarding Policy to protect the safety of all users of The Hub. No cameras or photos to be taken within the venue anytime children or parents are in visible distance from the venue.

You must comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, and our fire risk assessment or otherwise. You shall bring your own way of contacting any emergency services or emergency contacts as the Hub does not provide any phone or internet services.

You acknowledge that you have received instruction in the following matters:

• Fire action and evacuation procedures
• Location and use of fire equipment
• Escape routes and clear access
• Operation of escape door fastenings
• Importance of fire doors
• Location of the first aid box

If you wish to cancel the booking within 14 days of the date of the booking and we are unable to arrange a replacement booking, we will still require payment of the hire fee.

We reserve the right to cancel this Agreement by giving you written notice in the event of the premises being required for a Polling Station, an emergency shelter, or if the premises become unfit for use.